Key HR Compliance Deadlines & Activities for 2025
The following list organizes key HR compliance deadlines and activities by month to help ensure all necessary filings, postings, and notices are completed in a timely manner. Missing deadlines can lead to penalties or workplace disruptions.
📆 January
(1/31)
- File & furnish Forms W-2 to employees and the Social Security Administration (SSA).
- File & furnish Forms 1099-NEC for non-employee compensation of $600 or more.
- File Form 941 (Employer’s Quarterly Federal Tax Return) for Q4 2024.
⏳ Extended deadline: February 10, 2025, if taxes were timely deposited. - File Form 940 (Employer’s Annual FUTA Tax Return) for 2024.
⏳ Extended deadline: February 10, 2025, if deposits were made on time.
📆 February
(2/1)
- Post OSHA Form 300A (Summary of Work-Related Injuries and Illnesses) in a visible workplace area. Remains posted through April 30, 2025.
(2/17)
- Employees claiming withholding exemption must submit a new Form W-4 for 2025.
(2/28)
- Paper filing deadline for ACA Forms 1094-C and 1095-C and Forms 1094-B and 1095-B (electronic filing deadline: March 31, 2025).
📆 March
(3/1)
- Submit Medicare Part D Disclosure for health plan prescription drug coverage.
(3/2)
- Submit OSHA Form 300A electronically for certain industries.
(3/3)
- Provide ACA Form 1095-C to employees (extended deadline).
- File Form M-1 for multiple employer welfare arrangements (MEWAs).
(3/31)
- Electronically file ACA Forms 1094-C, 1095-C, 1094-B, and 1095-B.
📆 April
(4/30)
- Remove OSHA Form 300A posting.
- File Form 941 for Q1 2025 (extended deadline: May 12, 2025, if timely deposits were made).
📆 June
(6/1)
- Submit the Prescription Drug Data Collection (RxDC) Report to CMS.
💡 Questions?
Reach out to everyonebenefits@venbrook.com for any compliance-related inquiries.
